{"id":221,"date":"2016-09-06T07:45:25","date_gmt":"2016-09-06T06:45:25","guid":{"rendered":"http:\/\/wp.architect-us.com\/2016\/09\/06\/payroll-taxes-2\/"},"modified":"2017-03-01T16:19:42","modified_gmt":"2017-03-01T15:19:42","slug":"payroll-taxes-2","status":"publish","type":"post","link":"https:\/\/www.architect-us.com\/blog\/2016\/09\/payroll-taxes-2\/","title":{"rendered":"PAYROLL &#038; TAXES"},"content":{"rendered":"\n<p>In order to&nbsp;help you to better understand your case as J-1 participant,&nbsp;<strong><a href=\"http:\/\/www.architect-us.com\">Architect-US<\/a><\/strong> <strong>Advisor Team<\/strong> has gathered the following helpful Quick Facts:<\/p>\n<p><strong>J-1 PARTICIPANTS TAX WITHHOLDINGS<\/strong><\/p>\n<p>The <strong>Federal Tax Code<\/strong> requires that <strong>J-1 participants<\/strong> are treated as follows:<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\" size-full wp-image-2184\" style=\"display: block; margin-left: auto; margin-right: auto;\" alt=\"payroll fotoblog\" src=\"http:\/\/wp.architect-us.com\/wp-content\/uploads\/2016\/08\/payroll_fotoblog.jpg\" height=\"120\" width=\"449\" srcset=\"https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/payroll_fotoblog.jpg 4654w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/payroll_fotoblog-300x80.jpg 300w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/payroll_fotoblog-768x205.jpg 768w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/payroll_fotoblog-1024x273.jpg 1024w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/payroll_fotoblog-1877x500.jpg 1877w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/payroll_fotoblog-740x197.jpg 740w\" sizes=\"(max-width: 449px) 100vw, 449px\" \/><\/p>\n<p><strong>HOW W-4 FORM MUST BE COMPLETED<\/strong><\/p>\n<p>The <strong>IRS<\/strong> provides the following instructions:<\/p>\n<ul>\n<li>Do not use the Personal Allowances Worksheet at the top of the W-4\u2014this is for U.S. residents only<\/li>\n<li>Check only \u201cSingle\u201d marital status on line 3, regardless of actual marital status<\/li>\n<li>Claim only one withholding allowance (enter \u201c1\u201d on line 5)<\/li>\n<li>Write \u201cNonresident Alien\u201d or \u201cNRA\u201d above the dotted line on line 6 of Form W-4.<\/li>\n<li>J-1 Visitors cannot claim \u201cExempt\u201d withholding status on line 7<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\" size-full wp-image-2185\" style=\"display: block; margin-left: auto; margin-right: auto;\" alt=\"Payroll diagrama\" src=\"http:\/\/wp.architect-us.com\/wp-content\/uploads\/2016\/08\/Payroll_diagrama.jpg\" height=\"380\" width=\"730\" srcset=\"https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/Payroll_diagrama.jpg 2432w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/Payroll_diagrama-300x156.jpg 300w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/Payroll_diagrama-768x399.jpg 768w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/Payroll_diagrama-1024x532.jpg 1024w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/Payroll_diagrama-963x500.jpg 963w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/Payroll_diagrama-740x384.jpg 740w\" sizes=\"(max-width: 730px) 100vw, 730px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><strong>HOW TO CALCULATE FEDERAL WITHHOLDINGS<\/strong><\/p>\n<p>The following information may be useful to whoever is responsible for processing your payroll. It was gathered from <a href=\"http:\/\/www.irs.gov\"><strong>www.irs.gov<\/strong><\/a> and applies to tax year 2013. Tax withholding instructions change every year, and employers should be sure to check that they have the latest information. The <strong>IRS<\/strong> provides <strong>annual instructions<\/strong> to employers in <strong>Publication 15, Circular E<\/strong>, which is available at <a href=\"http:\/\/www.irs.gov\/businesses\"><strong>www.irs.gov\/businesses<\/strong><\/a>.<\/p>\n<p>Employers must follow a special procedure for calculating the amount of federal income tax to withhold from the wages of their J-1 participants. Employers must add an amount to the employee\u2019s wages before calculating how much tax to withhold. This extra amount is solely for calculating the withholding <strong>Federal Income Tax<\/strong>\u2014it is not used when calculating Social Security\/Medicare withholdings, does not increase the employee\u2019s tax liability, and should not be included on their W-2 form. <\/p>\n<p>The additional amount to withhold depends on the frequency of your payroll, as shown in the chart below.<\/p>\n<p><img decoding=\"async\" class=\" size-full wp-image-2186\" style=\"display: block; margin-left: auto; margin-right: auto;\" alt=\"payroll tabla\" src=\"http:\/\/wp.architect-us.com\/wp-content\/uploads\/2016\/08\/payroll_tabla.jpg\" height=\"155\" width=\"348\" srcset=\"https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/payroll_tabla.jpg 1072w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/payroll_tabla-300x134.jpg 300w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/payroll_tabla-768x343.jpg 768w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/payroll_tabla-1024x458.jpg 1024w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/payroll_tabla-740x331.jpg 740w\" sizes=\"(max-width: 348px) 100vw, 348px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>The example flowchart is for employers who use the \u201c<strong>wage bracket<\/strong>\u201d method for calculating withholdings. If your employer use the \u201c<strong>percentage<\/strong>\u201d method, <strong>Architect-US<\/strong> recommends they consult the IRS or a tax professional to ensure that you withhold the correct amounts.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" size-full wp-image-2187\" style=\"display: block; margin-left: auto; margin-right: auto;\" alt=\"Payroll flechas\" src=\"http:\/\/wp.architect-us.com\/wp-content\/uploads\/2016\/08\/Payroll_flechas.jpg\" height=\"374\" width=\"754\" srcset=\"https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/Payroll_flechas.jpg 2432w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/Payroll_flechas-300x149.jpg 300w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/Payroll_flechas-768x381.jpg 768w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/Payroll_flechas-1024x507.jpg 1024w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/Payroll_flechas-1009x500.jpg 1009w, https:\/\/www.architect-us.com\/blog\/wp-content\/uploads\/2016\/08\/Payroll_flechas-740x367.jpg 740w\" sizes=\"(max-width: 754px) 100vw, 754px\" \/><\/p>\n<p><strong>WHAT IF I HAVE BEEN WITHHELD FICA\/FUTA?<\/strong><\/p>\n<p>You should check with your firm&#8217;s accounting department and make sure the employee\u2019s witholdings are changed for future paychecks, as well as issue a refund of the total amount withheld in error. You can claim a refund of incorrectly paid &nbsp;when filling your employer\u2019s federal <strong>Tax Return<\/strong>. (<em>See instructions for IRS forms 941 and\/or 944 for more information<\/em>)<\/p>\n<p>&nbsp;<\/p>\n<p><strong>WHAT&#8217;S NEXT WHEN J-1 PARTICIPANTS RETURN HOME&nbsp;<\/strong><\/p>\n<ul>\n<li>The <strong>Host Company<\/strong> will send W-2 forms to the <strong>J-1 intern<\/strong>&nbsp;\/ <strong>J-1 trainee<\/strong> at the end of the tax year.<\/li>\n<li>We recommend confirming your participants\u2019 addresses with them before they depart.<\/li>\n<li>Contact Architect-US if you need a participant\u2019s address and are having trouble contacting them.<\/li>\n<\/ul>\n<p><strong>Architect-US<\/strong> recommends <a href=\"https:\/\/www.taxback.com\/es\/\"><strong>Taxback.com<\/strong><\/a> <strong>for J-1 participants<\/strong> who are seeking <strong>assistance with their tax returns<\/strong>.<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>How to make sure you are withheld the correct taxes from your <strong>paychecks&nbsp;<\/strong>as <strong>J-1 participant&nbsp;<\/strong>of the <a href=\"http:\/\/www.j1visa.state.gov\"><em><strong>U.S. Government Exchange Visitor Program<\/strong><\/em><\/a>.&nbsp;&nbsp;<\/p>\n","protected":false},"author":2,"featured_media":2200,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[714],"tags":[34,206,270,272,273,274,269,267,266,265,263,271,264,268],"class_list":["post-221","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-us-guide","tag-architectus-career-training-program","tag-architectus-recommendations","tag-exchange-visitor","tag-fica-taxes","tag-fuca-taxes","tag-irs","tag-j1-visa-taxes","tag-j1participants","tag-j1visa","tag-j1visasponsor","tag-payroll","tag-tax-return","tag-taxes","tag-us-taxez"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>PAYROLL &amp; 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